Termination Meeting Checklist
Conduct the meeting in sequence as follows:
1. Tell
the employee the purpose of the meeting. Although
the reason for termination should be communicated, there is no need to go through a
step-by-step analysis of the documentation supporting the reason for discharge.
2. Advise
that the decision is final and cannot be reversed.
3. Where
appropriate, advise that alternative in-house positions were explored.
4. Emphasize
that all relevant factors were reviewed.
5. If
applicable, stress that everyone involved in management activities agreed to the decision.
6. Tell
the employee the effective date of the termination.
7. Review
with the employee a written summary of benefits. This
summary should include, where applicable, severance pay, compensation for vacation and
sick time, continuation of health and life insurance benefits, other benefits and
re-employment assistance.
8. Have
final paychecks ready. If the employee
is to leave immediately, have any final checks, benefits or vacation payments prepared and
inform the employee how to collect his or her personal belongings and leave the premises.
9. Other
options:
Provide the
employee with a written summary of projects to be transferred to ensure a smooth
transition of work if the employee will remain as an active employee for a period of time.
Outline the next
steps in the termination process, such as the last day of work, return of company ID,
keys and credit cards.